We’re excited to introduce Docubee’s Repository–a centralized document repository that enhances organization for all Docubee customers. This powerful feature allows users to securely store and manage documents created both within and outside the Docubee platform–all in one convenient location. With the Repository, managing documents in a unified system is easier than ever.
In addition to storing documents, Docubee’s centralized document repository empowers users to easily track sent contracts, view status updates at a glance, and set reminders for due dates or deadlines–ensuring no opportunities are missed, especially during renewal time.
What is a Document Repository?
Document repositories are secure file management systems that allow authorized employees to quickly access and retrieve documents. Think of it as a digital file cabinet with advanced search capabilities and robust security measures.
Docubee’s Repository also allows for milestone tracking and notifications for contract due dates, helping teams optimize performance. Our Repository will soon include even more features designed to enhance productivity.
What are the Benefits of a Centralized Document Repository?
The Repository equips your team with advanced, intuitive search tools and all-in access to vital documents and clauses, helping them respond faster and stay organized.
Key benefits of a centralized document repository include:
Keeps Teams Proactive
Docubee’s Repository helps teams avoid missed opportunities with built-in tracking and automated alerts for renewals, expirations, and other key milestones.
Creates Consistency & Accuracy Within Processes
With a centralized document repository serving as your single source of truth, miscommunications are eliminated. Supported by Docubee’s workflows, our Repository ensures seamless communication from start to finish.
Makes Search & Retrieval a Breeze
Easily access and organized documents with advanced features like metadata tagging. Repository works with documents uploaded to Docubee from tools such as Google Drive, Salesforce, and more, enabling streamlined organization and precise searches across your entire document library.
What Security Measures Does the Repository Utilize?
Docubee’s Repository is designed with enterprise-level security, ensuring your documents are safe and compliant.
- Compliance: HIPAA and SOC 2 Type II-compliant
- Encryption: 256-bit AES encryption at rest and TLS 1.3 encryption in transit
- Access Controls: Segmented employee access to ensure only authorized users can retrieve stored documents
Explore Docubee’s Repository
You can access the new Repository directly from your Docubee account. All contracts and quick signs sent through Docubee are automatically available in the Repository.
Tips to Get Started with Docubee’s Document Repository
- Access the Repository via the left-hand menu in your Docubee account
- Import external documents using Docubee’s integrations
- Add metadata and tags for quick, advanced searches
For more detailed instructions, check out our help center article: Overview of Document Repository.
Store Documents the Better Way
How you send documents matters–and so does how you store them. With the Repository, your team can become more efficient, proactive, and organized.
- Current Docubee users: Need help navigating your document repository? Contact your account manager or email us at support@docubee.com.
- Not a Docubee customer? Schedule a demo to see how Docubee can streamline signatures and document management for your team.
